Executive Assistant (REF1130)
- Wilmslow
- £35,000 – £40,000 DOE
Join a vibrant and rapidly expanding online business, with a thriving global community of over one million members. This company is at the forefront of innovation, and they’re seeking an experienced and proactive Executive Assistant to support the company’s founder. This is a full-time position which will require your presence in the Wilmslow office on a full time basis.
You will provide high-level administrative support, manage workflows, and ensure that the founder’s schedule and priorities align effectively. You will act as a critical liaison, handling communications and operational tasks to optimise the founder’s productivity and organisational efficiency.
You will have exceptional organisational skills and a proactive mindset; you’ll enjoy working in a fast-paced environment and will thrive working within a collaborative company, where creativity and innovation are celebrated. On occasion this role may require you to be available in the evenings and on weekends.
Key Responsibilities as an Executive Assistant:
- Happy to take on errands and admin which may require you to complete tasks outside of the office. As such, a full UK Driving license is required.
- Coordinate and manage the founder’s schedule, including meetings, appointments, and events, to ensure optimal time utilisation.
- Handle correspondence on behalf of the founder, including emails, phone calls, and enquiries, slack messages – ensuring timely and professional
- This role requires forward-thinking when identifying and acting upon the needs of the founder. From small tasks such as drink replenishments to setting up the office space for a Live Workshop.
- Organise and prepare materials for meetings, take notes, and follow up on action items to ensure efficient outcomes.
- Arrange travel logistics, including booking flights, accommodations, and transportation, for the founder’s business trips and events.
- Assist in planning and coordinating community events, meetups, and
- Organise and maintain important documents, presentations, and files, ensuring they are easily accessible and up to date.
- Provide support on special projects or initiatives, assisting in research, data analysis, and project coordination.
- Support the founder with personal branding activities and also helping push through personal projects e.g. liaising with publishers.
- Assist with expense reporting and tracking.
- Work together with team members to set/track goals and manage budgets effectively.
- Maintain confidentiality by handling sensitive information with professionalism and integrity.
- Handle various administrative tasks related to work and personal projects.
The ideal person will have the following qualities:
- Previous experience in a similar role, ideally in a lively and fast-paced environment.
- A mature and flexible mindset, able to handle lots of different duties at once and anticipate the Founder’s needs.
- Experience within an online or tech business would be beneficial.
- Good with technology, including knowing your way around Slack, G Suite, Asana, Notion and can pick up tech platforms easily.
- Great at communicating, both in writing and speaking, and comfortable talking to people at all levels.
- Proven ability to get things done and make things better over time.
- A proactive problem-solver, with a sharp eye for detail and accuracy. Willing to be flexible with your time, sometimes working evenings or weekends to help out with the Founder’s
- Loves using their initiative and expertise to help improve processes, organisation and
- Confidence to share ideas, speak up and lead.
Key Perks:
- An inclusive and empowering work culture that is making positive change 24 days holiday + bank holidays + your birthday off
- Team lunch & learns in the office
- Dedicated 2 hours a week for professional development
- Pension scheme (NEST)
- Personal development budgets
- Team away days
Diversity & Inclusion: ILMJ values diversity, equality and inclusion and encourages applicants from all backgrounds and identities.
