Licensing Coordinator (REF 1280)

• Up to  £28,000 DOE + bonus
• London

Are you passionate about product and retail, and thrive in a fast-paced, creative environment? Then we have the role for you!

Our client designs and produces market-leading, much loved products which are sold by leading retailers across the UK and EU. As they continue to grow, they are looking for an organised and proactive Licensing Coordinator with a great eye for detail to join the team. Reporting into the Design Manager, you’ll play a crucial role in managing licensing approvals, ensuring all designs, packaging, and marketing materials meet brand guidelines and are submitted for approval.

This is a fantastic opportunity for someone looking to join a successful creative business, and be part of bringing exciting new product ideas to life for leading international brands & retailers.

Key responsibilities include:

• Manage and coordinate the approval process for licensed products from initial concept through to production
• Liaise directly with brand licensors (e.g., Warmer Bros, Disney, Pokémon, etc) to submit product concepts, designs, packaging, and marketing materials for approval
• Track and monitor all submissions to ensure timely feedback and approvals are obtained
• Maintain and organise approval records and databases
• Communicate licensor feedback clearly to internal design and production teams, ensuring any required changes are actioned efficiently
• Ensure all products meet licensor brand guidelines and legal requirements before going into production
• Support the wider team with licensing compliance queries and documentation
• Identify and flag potential approval bottlenecks, proactively managing solutions to keep projects on schedule
• Contribute to improving and refining approval processes as the business grows

Skills & requirements:

• Excellent organisational and administrative skills, with strong attention to detail
• Experience working with licensed products or UK retailers within a product-based environment a benefit
• A skilled multitasker, with the ability to manage multiple projects and deadlines simultaneously
• Proficient in Microsoft Office inclusion Excel & Word, and with project management tools such as Monday.co, Trello, etc
• Ability to communicate effectively with internal teams, suppliers, and licensors

Diversity & Inclusion: ILMJ values diversity, equality and inclusion and encourages applicants from all backgrounds and identities.