Operations & Recruitment Coordinator (REF 1301)

• 1 Year Fixed Term Maternity Cover
• £35,000 + bonus  
• Hybrid (2 days per week in Soho, London) 

I Love My Job is an impact-driven recruitment agency with one clear mission: to place the right people in the right roles at the right companies. For over 15 years, we’ve helped thousands of people find jobs they love, and supported hundreds of businesses, from ambitious start-ups to well-known household brands in attracting and retaining top talent to drive growth. 

The Role: 

We’re looking for a proactive, organised, and hands-on Operations & Recruitment Coordinator to join our team on a maternity cover contract. This is a pivotal role at the heart of our business, providing essential support across operations, recruitment, finance, and marketing to keep everything running smoothly day-to-day. 

You’ll assist with client and candidate communications, support the team with system coordination, and help ensure all aspects of the business operate efficiently and professionally. No two days are the same, so this role suits someone adaptable, detail-driven, and confident juggling a variety of tasks in a fast-paced environment. 

Key Responsibilities: 

• You’ll be the central support across operations, recruitment, finance, and marketing, keeping the business running smoothly day-to-day 

• Serve as the first point of contact for the business, managing emails, calls, and general enquiries 

• Provide day-to-day administrative support to the team 

• Coordinate and manage inbound and outbound deliveries 

• Involvement with client and candidate communications, ensuring timely follow-ups 

• Support the team with IT and system-related tasks 

• Assist with client onboarding and management of agreements 

• Support recruitment activities, including sourcing candidates and completing general and role specific registration calls 

• Complete employer referencing and Right to Work checks as required 

• Create job specifications and manage job postings across multiple platforms 

• Monitor active job postings across all platforms to ensure information is up to date and accurate 

• Support on general financial administration, including invoicing, credit control, payroll admin, and supplier payments. 

• Provide general marketing support, including form and application checks, website content coordination, and social media messaging 

• Assist the team with outreach and marketing campaigns  

What We’re Looking For: 

• Experience providing admin support within a fast-paced or small business environment, ideally within FMCG or consumer products environment 

• Strong organisational and multitasking skills, with excellent attention to detail 

• Confident communication skills – both written and verbal – with a friendly, professional manner 

• A proactive, solutions-focused problem solver who takes ownership and sees tasks through to completion 

• Strong IT literacy and a natural ease with systems and tools 

• A collaborative team player who’s happy to get stuck in and help wherever needed 

• Experience in or exposure to a consumer product business is advantageous 

• Ability to work independently, manage time effectively and solve problems autonomously 

• Some experience using AI tools such as ChatGPT to enhance productivity – whether in a professional or personal capacity 

• Familiarity with Notion (or similar project management tools) would be a plus 

 

Our Values:  

🎉Outstanding with Pride: Delivering outstanding results with integrity and pride. We trust our instincts and never settle for less than what’s right. Giving 100% in everything we do, we make sure our commitment stands out. 

🧠Re-defining Standards: Unconventional and curious by nature, we’re always learning and never settling for the norm. Our unique approach to recruitment sets us apart, allowing us to develop methods that truly resonate with our values. 

🔗Being a Chain: Valuing collective responsibility over rivalry by building on teamwork, honesty, and taking ownership. 

🚀Making positive impact: Driving a positive impact and being the change, we want to see is what fuels our business. We’re dedicated to making a meaningful difference in every interaction. 

 

Benefits: 

• Hybrid working + 1-2 days in Soho office 
• Flexible working  
• 25 days holiday + bank holidays 
• Opportunity to work with a certified BCorp and make a real impact in a growing business 

 

Diversity & Inclusion: ILMJ values diversity, equality and inclusion and encourages applicants from all backgrounds and identities